Union Académique Internationale

Sciences humaines et sociales Association internationale fondée en 1919

Statutes

Last modification: 2013

Name

Article 1: The designation UAI (Union Académique Internationale - International Academic Union1) designates the Federation of Academies and groups of Academies which are affiliated with the Union Académique Internationale, itself established on 18 October 1919. The Academies or groups of Academies affiliated with the UAI are referred to in the present Statutes as the Member Academies of the UAI.

Aims

Article 2: The aims of the UAI are to encourage international cooperation in those branches of learning in the fields of the Humanities and Social Sciences promoted by the Academies and institutions represented; these aims are to be achieved by the establishment and direction of international projects which have a particular defined purpose, and also by the coordination of activities which fall within the above-mentioned branches of knowledge.

Legal Status

Article 3: The UAI accepts the controlling authority of the Belgian law of 25 October 1919 concerning the incorporation under civil law of international associations having the pursuit of knowledge/learning as their aim.

Qualification for Membership

Article 4: Academies that have a national character and national learned institutions comparable with them can be recognized as qualified for membership.

Associate Members

Article 5: Academies and national learned institutions as described in Article 4 may alternatively be recognized as Associate Members.

Affiliated Members

Article 6: The status of Affiliated Member may be accorded to scientific institutions and research institutes that have an international, a national or a regional character and that express the wish to cooperate in projects of the UAI or that propose projects to its direction or to its patronage. The status of Affiliated Member does not involve the UAI in any financial obligation and shall be limited to a period of three years. This period may be renewed by the General Assembly on the basis of a previously submitted report. The Affiliated members may be invited to the meetings of the General Assemblies but without voting rights.

Admission

Article 7: Requests for the admission of Members or Associate Members must be addressed to the UAI through the mediation of delegates of three different countries.

Delegates - General Assemblies

Article 8: The General Assembly, consisting of all the delegates present, shall deliberate and take decisions on all questions of a general nature, on collective projects for research or publication, on the management of the UAI’S finances, and if required on the dismissal of the Bureau or of any of its members. Decisions of the General Assembly shall be taken by simple majority of votes cast, except in cases where the Statutes or Regulations prescribe otherwise. Member Academies have four votes, and Associate Members one vote, for each country. The General Assembly shall meet at least once every other year, convened by the Bureau within six months following the closing of the financial year. The meetings shall be held at the headquarters of the Association or at any other place indicated in the convening notice which shall be sent to the members fifteen days at least before the date of the meeting, by registered letter or any other confirmation means.

Termination of Membership

Article 9: Membership, Associate Membership or Affiliate Membership may be terminated: a) by renunciation of the affiliation ; b) by decision of the General Assembly reached by secret ballot by a majority of three-quarters of the delegates present. The General Assembly shall give reasons for its action. In either case the termination of membership of a body of scholars belonging to a country or to an association entails the resignation of its delegates to the UAI. The latter cease to have a claim on the Union’s assets.

Bureau

Article 10: a) The Bureau shall have its headquarters at Brussels (in the Palais des Académies). It shall be the executive and administrative organ of the Union. b) The Bureau shall be composed, the number of delegates permitting, of nine members chosen from among the delegates: of these nine, one shall be President, two Vice-Presidents, and one Secretary, whose right to vote shall be restricted to administrative questions. The Honorary Presidents of the Association shall be invited to participate in its sessions; they shall have a consultative role. c) Members of the Bureau, except the Secretary, shall be elected for a period of four years. They shall not be eligible for re-election in the same capacity immediately at the end of their mandate. Their mandates expire if they cease to be designated as delegates. d) One and the same country cannot be represented in the Bureau by more than one member; the Secretary does not count for the purposes of this rule. e) The Bureau shall be responsible for the advance preparations for the General Assembly. It shall preside over the deliberations of the General Assembly, shall control the general administration of the UAI and the promotion of its work. It shall be empowered to take urgent decisions in the interval between General Assemblies, and also, if required, to call a meeting of an Extraordinary Meeting of the General Assembly. f) The Standing Committee of the Bureau, consisting of the President, the two Vice-Presidents and the Secretary shall consider any important matters that may arise and prepare memoranda relating to them; it shall also be responsible for preparing the agenda for meetings of the Bureau. The Honorary Presidents of the Association shall be invited to participate in its sessions; they shall have a consultative role. g) The Bureau or any of its members can be dismissed by decision of the General Assembly reached by secret ballot by a majority of three-quarters of the delegates present.

Secretariat

Article 11: The Bureau shall organize an administrative secretariat at Brussels, which may be placed in charge of the Permanent Secretary of the Académie royale de Belgique. The Secretariat shall be responsible for day-to-day administration and correspondence, for arrangements connected with the General Assembly, for archives and with the management of funds allocated for administrative expenses as well as of fund which may be entrusted to the Secretariat by way of gifts, legacies or foundations intended to promote the tasks of the UAI.

Budget

Article 12: The UAI shall have a budget divided into two headings, of which the first shall cover expenditure allocated for administration, the second expenditure allocated for research and publication. The budget shall be prepared by the Bureau and presented to the General Assembly for its approval.

Subscription - Management of Funds

Article 13: The UAI shall have the capacity to receive subscriptions from its Members and Associate Members. Members and Associate Members pay individual annual subscriptions of an amount determined by the Bureau and approved by the General Assembly. The subscription is subject to indexing. The Bureau shall be responsible for the day-to-day management of the property of the UAI. It may delegate the management to the Permanent Secretary of the Académie Royale de Belgique.

Legal Capacity

Article 14: The right of instituting legal proceedings, of accepting gifts and legacies, and more generally of performing all juridical acts of whatever kind in the name of the UAI, shall be exercised by the Bureau, which may delegate its powers to the Permanent Secretary of the Académie royale de Belgique.

Changes in the Statutes

Article 15: a) Proposals for changes in the Statutes must be presented by either delegations of at least three different countries or by the Bureau at least three months before the meeting of the General Assembly. b) A majority of three-quarters of the delegates present shall be required in the voting on such proposals.

Dissolution

Article 16: a) The UAI must pronounce its own dissolution if the number of countries represented by Members falls below a minimum of three. A proposal for dissolution can also be put forward by the General Assembly if it receives a motion to that effect signed by three-quarters of the delegates: the decision to dissolve the UAI must be a unanimous one, whether the votes are expressed directly or by correspondence. b) In the event of dissolution, the General Assembly shall nominate three liquidators of different nationality, and the assets held by the UAI shall be handed over to learned institutions designated by the General Assembly.

Cases not provided for

Article 17: In all cases not expressly provided for in the present Statutes the UAI shall have recourse to Belgian legislation. In case of dispute, it is the French text of the present Statutes that shall be deemed to be valid.

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